# Project Manager at Embedding VC

Project Manager at Embedding VC in Palo Alto, CA. Hybrid, full-time. Posted October 22, 2026.

- Company: Embedding VC
- Location: Palo Alto, CA
- Workplace: Hybrid
- Job type: Full-time
- Experience: 3+ years
- Posted: 2026-10-22
- Apply: https://jobs.ashbyhq.com/embedding-vc/7df7cab5-9a5c-44f5-9d90-6751decf84db/application
- Source: https://jobmagic.ai/jobs/project-manager-embedding-vc-mt8kw5

## Requirements

- Hungry, startup mindset above all: thrives in ambiguity, moves fast, takes extreme ownership, does what it takes to make each install land.
- 3+ years in project management, implementation/deployment management, technical program management, or field-services coordination, ideally at a startup, hardware, or solutions company.
- Proven ability to run multi-stakeholder projects on a schedule and hold others accountable without direct authority.
- Comfortable reading and reasoning about a technical scope of work; talks credibly with solution engineers.
- Strong coordination and communication across internal teams, external partners, and customers.
- Highly organized and self-directed; builds process from scratch.
- Calm under pressure; biased toward closing gaps and driving at-risk deployments to resolution.

## Description

**LiveX AI · Project Manager**
Palo Alto, CA · Full-time, on-site · Department: Operations / Deployments · Reports to: founding team
Source: https://livex.ai/careers/project-manager (posted Jul 24, 2026)

### About the Role

LiveX AI builds AI infrastructure for the physical world, deploying interactive AI agents and hardware into high-foot-traffic venues such as hotels, retail flagships, convention centers, and stadiums. Each deployment is custom and requires sales, solution engineering, warehouse readiness, and a third-party delivery partner to stay in sync. This role owns each deployment end to end and works daily with sales, solution engineering, and office/logistics.

### Responsibilities

**End-to-End Deployment Ownership**

- Single accountable owner for each deployment, from signed contract to a live, working installation at the customer site.

- Run the deployment schedule: define milestones, sequence dependencies, track status, surface risks and blockers early.

- Internal hub across sales, solution engineering, and office/logistics so nothing falls between teams.

**Scope & Solution Engineering**

- Drive a clear, complete SOW from sales and sales engineering before each deployment starts; push back when scope is ambiguous.

- Track solution engineers through implementation against the SOW, keeping configuration and readiness on schedule.

- Translate customer requirements and site constraints into a concrete deployment plan.

**Logistics & Warehouse Coordination**

- Coordinate with the office/logistics owner and the third-party delivery partner on delivery windows, pickup, and destination readiness.

- Confirm warehouse readiness before each deployment: items staged, configured, health-checked before shipping.

- Manage installation scheduling and any returns or de-installations.

**Customer & Communication**

- Customer-facing point of contact during rollout: set expectations, communicate timelines, manage change requests.

- Run deployment kickoffs and post-deployment reviews; capture lessons; feed improvements into the playbook.

- Report deployment status and the pipeline of upcoming installs to the founding team.

**Process & Systems**

- Build and maintain the deployment playbook, checklists, and tracking so the process is repeatable and scalable.

- Own the tooling that tracks deployment status, asset location, and readiness across the fleet.

### Requirements

- Hungry, startup mindset above all: thrives in ambiguity, moves fast, takes extreme ownership, does what it takes to make each install land.

- 3+ years in project management, implementation/deployment management, technical program management, or field-services coordination, ideally at a startup, hardware, or solutions company.

- Proven ability to run multi-stakeholder projects on a schedule and hold others accountable without direct authority.

- Comfortable reading and reasoning about a technical scope of work; talks credibly with solution engineers.

- Strong coordination and communication across internal teams, external partners, and customers.

- Highly organized and self-directed; builds process from scratch.

- Calm under pressure; biased toward closing gaps and driving at-risk deployments to resolution.

### Nice-to-Haves

- Experience deploying hardware or physical installations into venues or field sites.

- Familiarity with project/deployment tracking tools and a CRM (e.g., HubSpot).

- Background in logistics, shipping, or warehouse operations.

- PMP or similar credential (not required).

### Compensation

Not listed.

### How to Apply (original posting)

Email resume and relevant supporting materials to career@livex.ai, subject "Candidate Application - Project Manager".