# Executive Assistant at Optima Dermatology

Executive Assistant at Optima Dermatology in Portsmouth, NH (Corporate). Hybrid, full-time. Posted September 22, 2026.

- Company: Optima Dermatology
- Location: Portsmouth, NH (Corporate)
- Workplace: Hybrid
- Job type: Full-time
- Experience: 3+ years
- Posted: 2026-09-22
- Apply: https://job-boards.greenhouse.io/optimadermatologycareers/jobs/6205035004
- Source: https://jobmagic.ai/jobs/executive-assistant-optima-dermatology-pnnm80

## Requirements

- 3+ years as an Executive Assistant
- Technologically savvy
- Experience with Project Management systems, CRM (Salesforce), Asana, and other applications
- Excellent MS Office skills (Outlook, Word, Excel, PowerPoint)
- Excellent, highly professional written and verbal communication skills
- Outstanding organizational and time management skills, with demonstrated ability to prioritize across multiple senior stakeholders
- Proactive problem-solver who anticipates issues, follows through to closure, and operates with minimal supervision
- Must be able to complete tasks with accuracy and attention to detail
- Ability to effectively present information to senior management
- Discretion and confidentiality

## Description

Optima Dermatology is a high-growth, provider-first dermatology group. We have 25 locations (and growing!) across New Hampshire, Maine, Massachusetts, Indiana and Ohio. Our headquarters is in Portsmouth, NH.

**Position Details:**

We are looking for an experienced Executive Assistant to perform a wide range of administrative, coordination, and research tasks in support of Optima's five-member executive team. This is a full-time position based in Portsmouth, NH.

**Key Responsibilities:**

- Manage complex calendars and scheduling across five-member executive team

- Coordinate, prepare, and organize leadership retreats

- Make travel and accommodation arrangements

- Manage expense and receipt classification for the executive team in Ramp

- Assist with coordination and tracking of company events

- Conduct recurring and ad hoc research projects to support market intelligence, competitive analysis, and business development

- Input, maintenance, and reporting of contacts/records in the company’s CRM

- Act as an office manager by keeping up with office supply inventory

- Greet planned visitors/meeting attendees at the corporate HQ. Organize food and drink accommodations for the meeting, if applicable

- Triage and respond to miscellaneous requests from key stakeholders

**Qualifications:**

- 3+ years as an Executive Assistant

- Technologically savvy

- Experience with Project Management systems, CRM (Salesforce), Asana, and other applications

- Excellent MS Office skills (Outlook, Word, Excel, PowerPoint)

- Excellent, highly professional written and verbal communication skills

- Outstanding organizational and time management skills, with demonstrated ability to prioritize across multiple senior stakeholders

- Proactive problem-solver who anticipates issues, follows through to closure, and operates with minimal supervision

- Must be able to complete tasks with accuracy and attention to detail

- Ability to effectively present information to senior management

- Discretion and confidentiality

This role is based in Portsmouth, NH. Hybrid with majority in-office presence.