# Executive Assistant at Fuse Executive Assistant at Fuse in San Leandro, California. Full-time. Posted September 27, 2025. - Company: Fuse - Location: San Leandro, California - Job type: Full-time - Experience: 3+ years - Posted: 2025-09-27 - Apply: https://jobs.ashbyhq.com/fuse/7a17c1a8-8ecf-41ae-812b-f9b4c7e25a7c/application - Source: https://jobmagic.ai/jobs/executive-assistant-fuse-naqxgn ## Requirements - 3+ years of experience supporting senior executives and/or managing office operations in a fast-paced environment. - Proficiency with Outlook, JIRA, Teams, and SharePoint, or equivalent calendar, project-tracking, communication, and documentation tools. - Strong organizational skills and discretion handling sensitive, confidential information. - Excellent written and verbal communication skills. ## Description **About Fuse** We are building one of the most potentially consequential companies of the century. Our mission is to accelerate the world's transition to fusion energy while safeguarding humankind. This is not a normal company. This is not a normal job. We are committed for the long term to win. **About the Role** You'll be the operational backbone behind Fuse's leadership and facility — partnering closely with the C-Suite on calendars, travel, and high-stakes meeting prep, while also owning the day-to-day office environment so the rest of the team can focus on their work. This role spans both executive support and office operations, from board-meeting logistics to vendor management to new-hire onboarding. **Core Responsibilities** Executive Support - Partner closely with Fuse's C-Suite, primarily the CEO, managing complex, multi-timezone calendars and ensuring executive time is aligned to the highest-priority business needs. - Coordinate internal and external meetings across leadership syncs, board meetings, investor calls, and strategic partner engagements. - Own end-to-end travel logistics: transportation, accommodations, itineraries, and expense reporting. - Triage C-Suite email, flag urgent items, and draft responses as needed. - Prepare executives for high-stakes meetings with agendas, briefing materials, and summaries. - Liaise between the C-Suite and internal teams to drive alignment, clear communication, and timely follow-through. Office & Operations - Serve as the operational backbone of Fuse's facility, owning the day-to-day environment so the team can focus on their work. - Manage vendor relationships, service contracts, facilities needs, and building coordination. - Own office supply and inventory management across common areas and workspaces. - Coordinate new hire onboarding logistics, workspace setup, equipment, access, and day-one readiness, in partnership with HR and IT. - Plan and execute company events, offsites, all-hands, and culture programming. - Manage onsite visitor and guest experience, including reception, conference room coordination, and VIP hospitality. - Own branded merchandise programs, including vendor sourcing, inventory management, and coordination of swag for onboarding, events, and partner gifting. - Anticipate operational needs, surface gaps proactively, and resolve issues before they escalate. **Minimum Qualifications** - 3+ years of experience supporting senior executives and/or managing office operations in a fast-paced environment. - Proficiency with Outlook, JIRA, Teams, and SharePoint, or equivalent calendar, project-tracking, communication, and documentation tools. - Strong organizational skills and discretion handling sensitive, confidential information. - Excellent written and verbal communication skills. **Preferred Qualifications** - Experience supporting a CEO or C-Suite in a startup or high-growth environment. - Experience planning company events, offsites, or culture programming. **What We Value** - Obsess about the details — sloppy work costs us later, so do it right the first time. - Care — pick up the trash. Do things no one asks you to do. Go the extra mile because you care. - Act with urgency — every hour matters more than it feels like it does. - Be responsible for the outcome, not just the task; if it is not working, it remains your problem until it is fixed. - Assume good intent — disagree openly, then commit fully once a call is made. **Additional Requirements** - This is not a remote position and will require relocation if not already local to Fuse's San Leandro, CA facility. - Position may require extended hours to support executive schedules and company events. **Benefits** - Medical, dental, and vision coverage. - Relocation assistance for roles that require it. - Flexible time off. Take what you need, no accrual tracking. - 2 weeks of paid time off built into the end of each year (subject to team and business needs). - Supportive leave of absence policies. - Paid leave for new parents. **ITAR Requirements** To conform to U.S. Government technology export regulations, including the International Traffic in Arms Regulations (ITAR), you must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State. **Equal Opportunity** Fuse is an Equal Opportunity Employer; employment with Fuse is governed on the basis of merit, competence, and qualifications and will not be influenced by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, ancestry, immigration status, sexual orientation, gender identity, marital status, mental or physical disability, or any other legally protected status.