# Executive Assistant - Biotech at Assist World

Executive Assistant - Biotech at Assist World in South Africa and 3 more. Remote, paying $3k–$3k. Posted October 7, 2026.

- Company: Assist World
- Location: South Africa and 3 more
- Workplace: Remote
- Pay: $3k–$3k
- Experience: 2+ years
- Posted: 2026-10-07
- Apply: https://jobs.lever.co/assist-world/5e3cb822-5828-4bb3-acfb-38d345813733/apply
- Source: https://jobmagic.ai/jobs/executive-assistant-biotech-assist-world-qrvvd2

## Requirements

- Experience: 2+ years as a Virtual Assistant or Remote EA supporting C-suite executives in fast-growth startup environments.
- Platform Mastery: Google Workspace: Advanced Gmail, Google Calendar delegate access, Drive, Docs.
- Notion: Database views, task tracking, and database management.
- Slack & CRM: Async messaging, Attio CRM record management.
- AI Assistants: Advanced prompting skills in Claude or ChatGPT.

## Description

We are hiring on behalf of an innovative, seed-stage biotech company building therapeutic and aesthetic solutions.

We are seeking a dedicated **Virtual Executive Assistant (EA+)** to operate as a core unit alongside the CEO and Chief of Staff. You will own inbox triage, complex calendar management, travel itineraries, and AI-driven briefing packets. Operating on a dedicated split-shift schedule, you will clean the inbox, resolve schedule conflicts, and prep briefing materials asynchronously so the CEO starts every morning ready to execute.

###  

### **What You’ll Do**

- **Inbox & Triage Ownership:** Perform daily inbox triage into designated categories. Draft professional replies and declines in your own name on the CEO's behalf, ensuring no unapproved messages go out under the CEO's name.

- **Calendar Management & Rules Enforcement:** Manage complex, high-volume Google Calendars using strict precedence rules. Ensure 25- and 50-minute meeting defaults, lock in required prep blocks alongside external pitches, and enforce zero scheduling inside travel/event days.

- **AI-Native Briefings & Research:** Heavily leverage AI tools (Claude, CRM/Notion automations) to build background briefs on upcoming meetings, summarize call recordings, extract action items, and perform research on networking/fundraising opportunities.

- **System-Based Task Capture:** Ensure every task and verbal commitment made in calls or voice memos gets logged into Notion with an assignee and due date—never letting requests live solely in Slack or text.

- **End-to-End Travel Logistics:** Research and book seamless travel and logistics, including managing schedule shifts during international work trips (e.g., cross-timezone adjustments).

###  

### **Operating Model & Working Hours**

- **5+3 Split Shift Schedule:** 5 hours of live overlap (10:00 AM – 3:00 PM Pacific Time) for real-time communication, plus 3 hours of flexible async work in the early morning to clear inboxes and prepare daily briefings before the CEO's day starts.

- **Time Zone Flexibility:** Ability to adapt support during periodic international leadership travel across major time zone differences.

###  

### **Who You Are**

- **AI-Fluent:** You actively use Claude or ChatGPT daily to write, summarize, analyze, and structure information rapidly.

- **Systems & Process Driven:** You love working inside structured operating systems (Notion databases, written rules) and appreciate documented playbooks.

- **Proactive & Anticipatory:** You spot double-bookings, missing prep blocks, or unconfirmed calls before anyone else notices.

- **Exceptional Written English:** You draft clear, warm, and highly professional emails and declines that sound like a natural extension of the leadership team.

###  

### **Requirements**

- **Experience:** 2+ years as a Virtual Assistant or Remote EA supporting C-suite executives in fast-growth startup environments.

- **Platform Mastery:**

- **Google Workspace:** Advanced Gmail, Google Calendar delegate access, Drive, Docs.

- **Notion:** Database views, task tracking, and database management.

- **Slack & CRM:** Async messaging, Attio CRM record management.

- **AI Assistants:** Advanced prompting skills in Claude or ChatGPT.

- **Discretion:** Absolute confidentiality regarding investor terms, clinical/biotech context, and sensitive information.

**Why Join Assist World?**
 
100% REMOTE
$50 birthday bonus
$200 testimonial bonus
NO TRACKER. NO PROBLEM
 
**Important Hiring Note / Eligibility:** We are a remote-first team, but due to international payment regulations, we can only hire candidates who can receive payments via** Wise (SA, UK, US & PH)**. Before applying, please ensure Wise operates and supports local bank transfers in your country of residence/bank location.
 
Regrettably, we cannot proceed with applications from regions where Wise services are unavailable.