# Executive and Personal Assistant at Wing Assistant

Executive and Personal Assistant at Wing Assistant in Mumbai. Hybrid, full-time, paying $70k–$90k. Posted September 24, 2025.

- Company: Wing Assistant
- Location: Mumbai
- Workplace: Hybrid
- Job type: Full-time
- Pay: $70k–$90k
- Experience: 3+ years
- Posted: 2025-09-24
- Apply: https://jobs.lever.co/getwingapp/0842b3c8-9e6e-4a6f-ad0a-9addde217922/apply
- Source: https://jobmagic.ai/jobs/executive-and-personal-assistant-wing-assistant-aydzh8

## Description

**Wing Assistant** is one of the world's largest virtual talent platforms. Wing is a venture-backed startup based in Silicon Valley with a globally distributed team. We are seeking an Executive and Personal Assistant to work with C-Suite leaders. This is a unique role, requiring a blend of remote and in-person tasks, as well as executive and personal assistance.
**Responsibilities:*Executive Support***- Manage calendars, reply appropriately to high-level individuals over email, schedule meetings across time zones, and coordinate travel itineraries.- Conduct research (vendors, tools, market info, personal) and prepare summaries, calculations or spreadsheets.- Track and process expenses, invoices, and receipts; maintain simple financial records.- Draft, edit, and format documents, presentations, and PDFs as needed.- Handle email and occasionally phone communication/errands on behalf of the executive, ensuring timely follow-ups.- Draft, update, post jobs for various roles as needed.***Personal & Family Support***- Run occasional in-person errands in Mumbai (e.g., visiting banks, delivering/collecting documents, coordinating with offices).- Support physical/e-commerce tasks such as ordering, receiving, and storing goods at home, plus handling returns or exchanges.- Assist with personal and family scheduling, reservations, and event coordination.- Accompany family members to administrative appointments, or vendors when needed.- Arrange travel, reservations, transporation, hotels, etc. - Other ad-hoc tasks as needed.***Coordination & Vendor Management***- Research and liaise with local vendors and service providers; compare options and negotiate where appropriate.- Manage small projects end-to-end — from identifying resources to coordinating with freelancers or translators if language support is required.- Maintain organized records of vendors, contracts, and ongoing tasks for easy reference.***General Administration***- Keep digital and physical documents organized and accessible.- Prepare weekly task and progress updates for the executive.- Proactively anticipate needs and propose solutions to save time and improve efficiency.- Coordinate with other members of executive staff.
**Requirements:Education**: Bachelor’s degree required; preference for graduates from strong universities in India.**Tech skills**:- Strong proficiency in Google Workspace (Sheets, Docs, Calendar, Drive).- Comfort with Microsoft Office tools (Excel, PowerPoint, Word).- Ability to quickly learn new tools (Discord, Slack, Slite, Pipedrive, Fireflies, Linear, project management or expense tools).**Communication**: Excellent written and spoken English; ability to draft emails, summarize information, and speak professionally with high-level individuals, vendors and partners. International exposure is preferred.**Organization**: Exceptional attention to detail and ability to juggle multiple tasks (research, scheduling, expense tracking, errands).**Problem-solving**: Proactive approach to anticipating needs, troubleshooting issues, and owning outcomes.**Trustworthiness**: High degree of integrity; ability to handle sensitive personal and business information with confidentiality.**Adaptability**: Comfortable balancing both executive tasks (scheduling, research, expenses) and personal support tasks (occasional errands, coordination for family).**Logistics**: Based in Mumbai, willing to travel within the city for in-person errands (banks, deliveries, admin tasks) as needed.**Hours:** May be required to partially match the executive's hours, usually EST, but sometimes IST.**Travel:** On rare occasion, travel may be required (domestic/international) - e.g. to attend a conference, to meet key personnel, to attend an offsite, etc. Any required travel would be fully covered by the company.**Bonus** (nice to have, not required):- Familiarity with bookkeeping basics.- Experience coordinating with service providers or vendors.- Prior exposure to startups, consulting, or fast-paced business environments.- Experience: 6 months to 3 years of experience as an Executive Assistant, Personal Assistant, or in a similar administrative/coordination role.
**Benefits: **- Above market salary. - Health insurance & gym reimbursement of INR 6,000 per month.- Premium subscriptions required to perform well (ChatGPT, etc) - Work remotely (most of the time)- Paid Time Off- Performance‑based bonuses (at the discretion of the Manager)- Exposure to the inner workings of a large Silicon Valley startup and its leadership and operations.- Potential travel.