# Admin, Last Mile at Ninja Van

Admin, Last Mile at Ninja Van in Shah Alam, Selangor, Malaysia. On-site, full-time, paying $2k–$2k. Posted December 23, 2025.

- Company: Ninja Van
- Location: Shah Alam, Selangor, Malaysia
- Workplace: On-site
- Job type: Full-time
- Pay: $2k–$2k
- Posted: 2025-12-23
- Apply: https://jobs.lever.co/ninjavan/35ea34e8-5ad6-472f-a31d-9b366ac2a7a6/apply
- Source: https://jobmagic.ai/jobs/admin-last-mile-ninja-van-qypp9p

## Requirements

- Candidate must possess at least Diploma/Advanced/Higher/Graduate Diploma, Bachelor's Degree/Post Graduate Diploma/Professional Degree in fields related to Business Administration
- Required language(s): Bahasa Malaysia, English.
- Proficient in Microsoft Word/Excel.
- Any prior working experience will be greatly advantageous
- Interpersonal skills such as verbal communication, problem-solving and listening skills are essential in an administrative role.

## Description

### General Administration

- Maintain Station files and records to ensure they are updated and can be retrieved easily.  

### Asset & Inventory Management

- Maintain and organize all station-related documentation—such as tenancy agreements, licenses, utility bills, and pest control reports—in accordance with the company’s filing standards.

- Track and manage all station assets, including laptops, scanners, uniforms, delivery bags, weighing scales, and fire extinguishers.

- Keep asset acknowledgment records updated for all relevant personnel.

- Work closely with station teams to ensure full compliance with station opening and closing SOPs.

### Manpower Management

- Maintain comprehensive employee records for all Last Mile staff, including both permanent and temporary personnel.

- Manage registration, onboarding processes, and contract documentation for staff and Independent Contractors.

- Provide support in preparing and organizing documentation required for audits.

- Follow up on HR-related administrative requests and ensure timely submission of required information.

- Coordinate with the HR department on hiring advertisements and related matters.

- Prepare deduction reports for Independent Contractors, ensuring all necessary supporting documents and justifications are submitted to the relevant departments.

### Vehicle Management

- • Update and monitor vehicle inventory and condition reports, including daily and monthly checklists.

- Maintain accurate records of vehicle defect reports, repairs, and incident logs.

- Track and document vehicle movements.

- Follow up with the respective stations on the settlement of summons. 

### Payment & Allowances Support

- Prepare and verify booster payments, contractor payment reports, and other payroll-related inputs.

- Coordinate with HR and Finance teams on payroll updates, error resolutions, and record maintenance.

### Travel arrangements

- Manage travel booking for Last Mile staff

### Others

- Comply with ISO 9001 QMS, OH&S management system, and GDPMD requirements, where applicable.

- Participate in quality, safety, and GDPMD-related programs, including trainings, campaigns, and other initiatives.

- Assist with operational support tasks as needed.

- Provide support to other administrative functions within the department when required.

- Work closely with station staff and relevant stakeholders.

- Carry out any additional tasks assigned by the superior

### Job Requirements

- Candidate must possess at least Diploma/Advanced/Higher/Graduate Diploma, Bachelor's Degree/Post Graduate Diploma/Professional Degree in fields related to Business Administration

- Required language(s): Bahasa Malaysia, English.

- Proficient in Microsoft Word/Excel.

- Any prior working experience will be greatly advantageous

- Interpersonal skills such as verbal communication, problem-solving and listening skills are essential in an administrative role.